Believe it or not, OCmodshop is a worldwide organization, and we have staff all over the world. When we write articles, we have to share assets like product images, screenshots, graphics, documents, and benchmarking software for testing. We used to do this through our own FTP server or forum software, each of which have their own set of problems.
We recently discovered the ease of using cloud-based services such as Dropbox and Google Drive that make file sharing much easier. Not only can the staff easily deposit their files for their articles, but any changes others make are instant, and the staff are notified of these changes.
Although the files can be managed through a web portal, we use software that integrates the “cloud drive” as a folder in Windows Explorer. It acts just like any other directory on your computer, but it passively uploads changes to the cloud, notifying others of the changes.
Using cloud drives also eliminates the need to carry around thumb drives and portable hard drives. Physical drives are always a pain as determining the most recent version was confusing. Verrsion creep gets also gets worse when emailing files to others and waiting for edits.
While small cloud services work for small organizations, larger businesses and companies need a lot more space and features, and that’s where CDW Cloud Collaboration services come into play. Not only can you share files easily, but these professional tools also collaborate voice mail, video conferencing, contact center services, instant messaging, and much more.
Like many cloud services, assets that are shared on CDW’s cloud can be accessed from any device, including a computer, phone, tablet, or traditional web portal.
CDW recently rolled out this service, but that doesn’t mean that they don’t know what they’re doing. The CDW name should be familiar to anyone in the IT field, and they have completed more than 4,000 Cisco Unified Communication deployments and hosts this service at their own Tier III-IV facility in a 485,000 square-foot data center.
The “cloud” may the the cliché buzzword of the year, but leveraging it has saved me a lot of hassle transporting (and sharing) files to the OCMS staff. If your organization needs more than just a small virtual space to share things, then you might want to check out CDW’s Unified Communication service. You can check out some of the advantages at CDW’s Solutions blog.
CDW is a current advertiser on my blog. All opinions are mine.